You’ve been given the duty of organizing a team event; where do you start? Sadly, the days of the human knot are long gone, thus there are many aspects that go into organizing a great event with meaningful team building activities.
To put things in perspective, the human knot is when a group of individuals are in immediate contact and holding hands. Admittedly, COVID-19 restrictions are now essentially nonexistent, but haven’t our attitudes towards in-person contact significantly changed? Let’s keep that for rush hour on the TTC.
Here is a step-by-step approach to help you get started planning a memorable team event that is within your budget, involves your team members, and takes place in the ideal location.
1. The Intent of The Team Event
Finding the purpose is the first step in organizing a successful team event. Do you intend to:
- enhance teamwork?
- improve morale?
- increasing output?
- build leadership abilities?
- hone problem-solving abilities?
- strengthen corporate culture?
- celebration of recent milestones or accomplishments?
Your team event’s objective will help you choose the activities, location, and spending limit you require.
2. The Budget
Establish a budget for your team event once you’ve decided what it will accomplish. To p lan your budget for the event, take into account costs for the venue, cuisine, transportation, and team-building activities.
3. The Venue
Secondly, decide where the event will be held. Choose a location that is affordable, has enough space for your activities, and is easily accessible to every team member. Hotels, conference centres, and event venues all fall under this category.
4. The Activities
Provide enjoyable and interesting team-building events for the entire crew. Select activities that are in line with the goal of your event, such as team challenges, problem-solving activities, or exercises that foster trust. They could include workshops, charity events, scavenger hunts, cooking lessons, and escape rooms.
You might also take into account outdoor pursuits like hiking, obstacle courses, or sports. Make sure the activities are appropriate, safe, and accessible for every participant.
5. The Getting There
You might need to set up transportation for your team members if the event is located in a location that is difficult to get to. Think about using shuttle services, renting a bus, or carpooling… or even a party bus!
6. The Food
Who doesn’t enjoy food? The event’s culinary planning is essential to its success. Choose foods and beverages that are appropriate for each person, taking into account any unique dietary needs. You can either choose a location that offers food services or hire a caterer.
7. The Invites
Invite everyone on the team, then confirm their attendance. Provide all pertinent information, such as the location, the date, the time, the activities, and the dress code, if there is one
8. The Last Step
To complete the arrangements, follow up with the location, the transportation service, and the catering company. Verify that everything is in working condition and that every last detail for your upcoming team building event has been attended to.
Don’t be scared to use your imagination when it comes to the activities; if you don’t know your participants, none of the previous steps will work. Engage participants if necessary to increase success and relevance.
And of course, get in touch with VRPlayin to set up a conversation with one of our team building events specialists.
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